Administrative Assistant II
Milford, CT — Full Time
Internal Job Title:
Position reports to:
Payroll and Branch Accountant
__ Exempt _X_ Non-Exempt
TMS Core Values:
General Purpose and Scope (Summary):
This entry level position is responsible for general administrative responsibilities for the accounting department including, filing and scanning documents, and other accounting assistance as needed. This includes but is not limited to scanning invoices and bank statements, maintaining original documents, maintaining vendors and other similar duties. This is a great opportunity for someone interested in learning basic accounting functions without having prior experience.
-Scan bank statements, invoices, and other pertinent accounting data
-Stale dated check follow-up and disposition.
-Request missing invoices from vendors and internal parties
-Prepare documents and checks for mailing
-Maintain vendor list
-Assist with accounting projects
-Set up new vendors including obtaining W-9’s from new vendors and scanning into AMB
-Basic accounts payable entry and payments, when needed
Personal Traits / Competencies:
-Attention to detail
-Ability to solve problems effectively
-Ability to get the job done with minimal instruction and supervision
-Customer service oriented
Technical / Computer Skills:
-Proficient in Microsoft Office Suite
Education and Experience:
-A high school diploma or equivalent
-1-2 years related experience, a plus
Certifications, Licenses, etc.
Hours for position:
This position may require frequent additional hours, at times on a daily basis; must be available to work additional hours on short notice as determined by management to meet customer service and investor requirements
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Please send your resume and cover letter to [email protected].